Speaker Guidelines

  • Submit your presentation at the kiosk at least one hour (1 hr) before your presentation.
  • To clearly identify your presentation, please save it with your given & family name as part of the file name i.e. John_smith.ppt.
  • Please ensure your first slide is a title slide stating - your name, presentation title and affiliation.
  • Please choose the "On screen show" output within the "slide set up" menu when creating your presentation: this option will be checked by the preview technician and may alter the formatting or layout of your slides.
  • Video files used in the presentation should be saved to the same storage media as the main .ppt file.
  • Slides are easier to read when there is a high contrast between the text and the background.
  • Line graphs and simple drawings are more effective than tables of figures.
  • The slides must be well-adjusted within the time duration of allocated time of each individual.
  • Keep slide transitions simple and consistent.
  • Apple Macintosh Users: Certain Mac media formats are not accepted by PowerPoint, like image files in the *.tiff format or movie files in *.mov format, also media files enclosed with QuickTime may not run. Please convert them to *.jpg format for pictures and a Microsoft supported *.mpg or *.avi format for movie files. Apple Keynote or Adobe acrobat users can save their presentations to the *.jpg format and import it in PowerPoint.
  • Must display the ID card all the time during conference hours.

Poster Guidelines

  • Each poster session author will be provided with a 1 Meter x 1 Meter poster presenting area and mounting pins. Participants are responsible for mounting their posters during the presentation and in removing them as soon as the session ends. Posters left up past that time will be discarded.
  • All illustrations, charts, etc., to be posted should be prepared in advance as materials for these purposes will not be available at the meeting site. USG will provide a reasonable supply of push pins, but we suggest authors provide their own if possible.
  • Avoid overcrowding figures and cramming too many numbers into tables. Legends and titles should accompany all figures, tables, photographs, etc. in order to allow their immediate identification.
  • Try not to stand directly in front of your poster, allow other scientists to view the entire poster. Stand to the side.
  • Must display the ID card all the time during conference hours.